Event management can be both enjoyable and exhausting. Indeed, Event Coordinator was named one of the top five most stressful and hectic jobs, with some organizers working up to 20 hours each day. This indicates you’ve undoubtedly experienced the stress of getting everything in check!
However, the right event planning software can make all the difference. Like a superhero requires a trusted sidekick, you need a set of event management tools to save you time on logistics, allowing you to streamline your event to be more successful and provide the best experiences (Mademlis et.al, 2019).
The five best event management tools are discussed below, each beneficial at different stages of the event planning process.
How to Pick the Most Effective Event Management Software to Make Your Events Successful
There are many uses for event management software and a large range of aspects available, so start by prioritizing your requirements just like students when they begin work on their event management dissertation topics with a deadline.
Do you want to save time on repetitive event management tasks like creating and revising conference schedules? Do you want to improve visitor participation and assist your exhibitors in growing their businesses? How about saving money by upgrading your event registration and ticketing system?
Next, make sure each tool offers you what you need. While you read through the “Organizers’ Favorite Event Management Tool” listed below, and ask yourself these questions:
What will you need for your event?
Ticketing system, web or mobile brochure, event website, attendee engagement solutions, attendee check-in tool, exhibitor lead retrieval tools? Make a list of everything that comes your to mind.
Is the event planning software compatible with mobile devices? Is there an app available for your attendees on the platform?
How simple is it to install the software?
Check to see if you can schedule a live demo or a test drive ahead of time.
Top 5 Event Management Software
1- Eventbrite
This is a popular ticketing solution for everything from small get-togethers to big concerts. The system is adaptable and can also send email confirmations and reminders. It also allows users to register from their phones and PCs.
They add 3.5% to the ticket price plus $1.59 for each ticket. While Eventbrite is well-known, some organizers believe the price is a bit high.
2- Whova (All-in-One Event Management Software)
Whova is an award-winning all-in-one event management software. For several years, it has received the People’s Choice Award and the Best Event App Award at the Event Technology Awards (the ‘Oscars’ of event technology). It is the only event management tool on G2’s Global Top 50 Best Software.
Instead of juggling different specialist event software platforms, Whova is designed to let you manage your events from start to finish with a single system. Whova’s event planning software includes the following features:
- Mobile/desktop event app that encourages participation and networking
- Registration and tickets for events
- Event website creation and marketing
- Creating name badges, checking in attendees, and conducting surveys
- Highlights from the sponsor and exhibitor showcase
A low-cost, mobile-friendly, all-in-one event management platform. Whova is used by over 30,000 in-person and virtual/hybrid events in the US/Canada, UK/Europe, Australia, Asia, and elsewhere. Whova has the top ratings in app stores and software review sites of any event app and provides clients with various time-saving solutions.
3- ConfTool
ConfTool helps you manage the submission and review of academic abstracts and papers. It has advanced import and export options, allows communication between authors and participants, and accepts contributions through customizable submission and review forms.
Depending on their needs, organizers can select between two plans: one for smaller events of up to 150 attendees with basic capabilities and one for more significant events with a more excellent range of features. In addition to managing abstracts, conference organizers use the Pro package’s conference management tool for scheduling, registration, administration, and invoicing, among other things.
ConfTool is worth considering if you’re planning a research-heavy academic conference and need a reliable abstract management tool; students can use this software for their Dissertation Proposal Help in adequately managing and getting good grades (dissertationproposal, 2021). However, it is not currently mobile-friendly and is intended to support only a subset of the event rather than serve as a comprehensive event management software.
4- Boomset
Boomset is a platform for tracking event attendance that includes check-in, on-demand badge printing, and a guest list management system. Organizers can track attendees using RFID-enabled wristbands in addition to offering facial recognition check-in. Guests can purchase merchandise, meals, and drinks using badges and wristbands during events.
Boomset is an attractive option to explore if you want to add a quick check-in feature to your current event planning software. If you are hesitant to use a separate gadget only for participant check-in, first see if your event management app includes a check-in capability with QR scanning.
While this is suitable for a large festival or a busy event that requires quick check-in, you may want to use more than just a single gadget for check-in.
5- ProjectManager
ProjectManager.com is a cloud-based project management tool that is scalable to teams and businesses and offers a method for organizing, collaborating, and improving project delivery. ProjectManager is an excellent choice for individuals looking for a solution that focuses on team efficiency and project organization.
While ProjectManager is not primarily developed for events, it does provide event organizers with a centralized interface of tools for managing schedules, projects, and collaboration to make event project management more successful and efficient.
It’s an excellent choice for project management, but it lacks a broad range of functions compared to other event management software. Check out the other solutions on this list if you’re searching for a solution that includes specific event functionality like registration, event engagement, or speaker management.
Wrapping Up
After this detailed breakdown of popular event planning software, you can confidently pick which options to explore further. Every event will always look different, especially when event forms shift from virtual to in-person or hybrid. Remember that the “best” event software may not be the same for everyone. This event software platform selection process is about finding the best solutions for your event so you can be a rockstar event organizer.
Reference
DP, 2021. Beginners Guide: What is a Dissertation Proposal and How to Write It? Online available at <
https://www.dissertationproposal.co.uk/guide/beginners-guide-to-write-dissertation-proposal/> [Accessed Date: 1-Sep-21]
Mademlis, I., Mygdalis, V., Nikolaidis, N., Montagnuolo, M., Negro, F., Messina, A. and Pitas, I., 2019. High-level multiple-UAV cinematography tools for covering outdoor events. IEEE Transactions on Broadcasting, 65(3), pp.627-635.
